Welcome to Part II of Committees, Committees, Committees.
As a Board member, the responsibilities and tasks to keep the association running smooth can add up quickly. And as a leader, the art of delegation is incredibly important. Committees can be a great resource to, and outlet for, the Board of Directors. The goal of this article is to understand the roles and responsibilities of committees, define the types of committees, and to provide some keys to successful utilization of them.
Role of a Committee
The primary function of a committee is to assist the Board in meeting their many responsibilities. Committees can do this by performing specific tasks (such as the things mentioned above) and performing research. The end goal of the work of a committee is to prepare and make recommendations to the Board. It is imperative to remember that committees (unless governing documents give it with a mandatory committee) are advisory and have no authoritative power. Power in decision making and action remains with the Board. Other benefits include broadening community input and contributions to the Association.
Tips for Successful Committees
- Reminder – committees serve at pleasure of the Board – & are advisory groups
- Any committee that does have independent authority, should have detailed processes & an appeal process to the Board. Ex: architectural control committee
- Appoint a Board Liaison
- Detailed job descriptions which outline roles & responsibilities
- Keep Minutes
- Submit official recommendations to Board in writing
- Motivate & Empower – but Manage Authority
- Give meaningful tasks
- Give recommendations serious consideration
- Give public recognition for performance
Committee meetings should be open to members