Eden Prairie, MN, (November 28, 2018) – Sharper Management’s client, Bearpath Homeowner Association, has been recognized by the Community Association Institute – Minnesota (CAI-MN) as a finalist for Outstanding Community-Building by an Association at the 2018 Vision Awards.
Eden Prairie, MN, (November 28, 2018) – Sharper Management community manager, Miguel Pariona, has been recognized by the Community Association Institute – Minnesota (CAI-MN) as a finalist for the Financial Impact award at the 2018 Vision Awards.
Eden Prairie, MN, (November 28, 2018) – Sharper Management community manager, Sam Nichols, has been recognized by the Community Association Institute – Minnesota (CAI-MN) as a finalist for Excellence in Service at the 2018 Vision Awards.
Eden Prairie, MN, (November 28, 2018) – Sharper Management community manager, Matthew Vitek, has been recognized by the Community Association Institute – Minnesota (CAI-MN) as a finalist for Rookie of the Year at the 2018 Vision Awards.
- Will extra cars be parked in common areas for more than a day?
- Are you planning to use a community area to host your event? You will likely need to reserve the space in advance.
- Please be considerate of your neighbors and keep noise levels to a minimum.
As winter approaches, we’d like to take a few minutes to talk about snow removal and how the terms of your Association’s contract may affect you this winter.
To being, please note every snow contract is unique. To better understand the terms of your contract, check with your Board or contact Sharper Management. We are happy to share this information with you.
Below we review some of the most common types of snow removal contracts and how things like snow fall amounts, time duration of a snow event, and “open ups” affect your snow removal service.
Things to know:
- Trigger Depth – Most contracts will state an accumulation total that must be met before snow service will commence. This can be anywhere from a trace up to multiple inches. For most, it is somewhere between 1 – 2 inches. This can be one of the biggest variables in the pricing of your snow contract.
- Accumulations – The definition of “trigger depth” is important. Does your contract state that service will happen when the trigger depth has been met for a single snow event/storm, or is it vague regarding at what point trigger depth is met? There is a significant difference between the definitions. For example, you could have a winter where less than 1 inch of snow accumulates per event, but there may be many events like this in a relatively short period of days thus creating heavily packed drives in your association. Most contracts are written “by event”.
- Timing – The second most important component of your contract is the time in which snow service must be completed. For most contracts, “final cleanup” is somewhere between 6 – 12 hours after the snow has stopped falling. This timeline is also subject to snow accumulation totals. The more snow received, the more time allowed for cleanup.
- Open-Ups – Most contracts provide for an open-up during snowfall events that exceed a particular total. For example, if 4 -6 inches of snow depth is met, but the event has not stopped, it is common for an open up to happen. Open-ups are simply done to allow vehicles to come in and out of the complex. They are not the same as a final clean up. Open-ups generally consist of a single pass through the roadways with the plow. One thing to define in your snow contract is whether open-ups include driveways, or just main roadways. Typical language states that an open-up will occur prior to __AM and/or after __PM.
Knowing a bit more about how your snow contract is written may alleviate some frustrations over the coming months. Stay safe this winter!
Mark your calendars for Tuesday, January 15, 2019 for Sharper Management’s presentation “Board Basics: An Orientation for Board Members,” to be held at 6 p.m. in Bloomington. This free seminar, led by Sharper’s two directors of community Management, Candy Lee and Josh Reams, will cover topics such as:
* Defining What an Association Actual Is
* Roles & Responsibilities of the Board
* Financial Fundamentals
* An Overview to Governing Documents & State Statutes
* How to Run Effective Board Meetings
* Insurance Basics
* Property Management Practices
Look for more information as the event get closer. If you are interested in reserving your spot, please email email@example.com
Sharper’s two directors of community management, Candy Lee and Josh Reams, have become heavily involved in the Community Association Institute (CAI) – Minnesota Chapter. CAI is the largest and most established organization in the community association industry. It is the resource center, education and certification group, and overall governing industry body to community managers, management companies, association board members and association related vendors.
Last fall Reams was elected to serve on the Board of Directors for CAI-MN. “CAI is responsible for many industry related things. My overall goal was to help revitalize the education offerings for community managers and volunteer board members,” said Reams, who was also previously on the Education Committee of CAI. “As an organization, there had been a number of changes in the administration of CAI. I was, and continue to be, excited about the opportunity to help shape the future of this valuable resource body.” One of Reams’ first initiatives was to reinstitute the Education Committee, appointing colleague and industry veteran Candy Lee to chair it. Lee has spent 2018 working with directors from nearly a dozen management companies to plan and convene multiple education seminars for community managers and volunteer board members from all over Minnesota. The last lunch & learn session, “I Wrote This; But They Read That: Effectively Communicating to the Masses” was held earlier this month and attended by 70 industry professional. Reams and Linda Grubish, Sharper Management’s Marketing Advisor led the session.
Reams and Lee have an exciting year ahead with nearly a dozen education and industry events through their efforts with CAI. “We are excited that a core part of our leadership group here at Sharper Management is so actively involved in the leadership body of our industry,” said Dan Cunningham, owner of Sharper Management.
“A core value of Sharper is to ‘be your Minnesota neighbor,'” said Matt Froehlich, owner and head of operations. “This was a wonderful opportunity for the Sharper family to come together for a greater good. While we hope our time, energy and labor provided a valuable service to a homeowner in need and to a wonderful organization like Hearts & Hammers, it was equally special for us to share this experience together as a company.”
According to Webster Dictionary, Fiduciary Duty is “the legal duty of a fiduciary to act in the best interest of the beneficiary.” Yeah, OK. That’s well enough. In the context of your role as a Board member, however, we can dig a little deeper.
As a governing body, the Board of Directors has three primary functions:
- A policy making body (creating Rules)
- An approval body (approving a budget, managing architectural controls or contracting services)
- An oversight body (reviewing financials or evaluating vendor services)
- Duty of Care – making reasonable and informed decisions; regularly attending and participating in Board meetings; exercising independent judgement; relying on experts, but still exercising good business judgement; and acting in the best interest of the Association as a whole.
- Duty of Loyalty – putting aside all personal interests; eliminating conflicts of interests; and exercising power in good faith to benefit the best interests of the community.